Notify employees after manager changes employee-approved time

If an employee approves and attests to his or her hours and then the manager changes the employee's timecard, you can configure the system to notify the employee about the change and let the employee review the changes and launch a new attestation The act of confirming or attesting that something is true. For example, when punching out, users may need to attest that they took their meal breaks. workflow if appropriate. To configure this behavior, complete the following:

  1. From the Main Menu, go to Administration > Application Setup > System Configuration and open System Settings.
  2. On the System Settings page, select the Timekeeping tab.
  3. Ensure that site.timekeeping.removeEmployeeApprovalWhenManagerEditsTimecard is set to true.

A generic notification called Employee Approval Removed Notification is available by default. To view or edit this notification:

  1. From the Main Menu, go to Administration > Application Setup > System Configuration and open Workflow Notifications Informs people to run business processes or integrations, complete forms, or respond to events in business processes. Example: Approve a time-off request..
  2. Review or edit the following:
    • Name: Employee Approval Removed Notification
    • Description: Employee Approval Removed Notification
    • Priority: Medium
    • Subject: Timecard approval removed
    • Long Message: Your timecard approval for <Date> was removed because it was edited by <Timecard Edited By>
    • Field 1 Label: Date
    • Field 1 Value:<Date>
    • Field 2 Label: Timecard Edited By
    • Field 2 Value: <Timecard Edited By>
    • Recipients: Select Recipient List will be supplied at runtime and Send to employee
    • Suppress Duplicate Alerts: Select Do not suppress duplicates
  3. Click Save.
  1. From the Main Menu, go to Administration > Application Setup > Control Center Setup and open Timekeeping Alert Profile.
  2. On the Timekeeping Alert Profile page, select a profile and click Edit .
  3. In the Timekeeping Alert Profile Configuration area, click Create .
  4. In the Create Timekeeping Alert Profile Configuration pop-up, select Timecard edited by manager after employee approval as the alert type and Employee Approval Removed Notification as the notification.
  5. Click Save.
  6. Back on the Setup page, go to Display Preferences > Display Profile. Open an applicable Display Profile and add the Timekeeping Alert Profile.

Now employees with this updated Display Profile receive a notification when a manager edits their timecard after employee approval. If a attestation workflow is associated with the employee's approval process, the attestation workflow starts so the employee can attest that the time is correct.